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The Brain works like the folders on your computer: each piece of content lives in one place only, and that place decides who sees it. Choosing that place well is what keeps the Brain useful instead of messy. This page shows the places available, the rule for each one, and how to change your mind later.

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The ladder of reach

The places go from the widest to the most restricted. Click each rung to see how many people it reaches.

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How many workspaces does your company need?

In most cases, just one. The whole company works in a single workspace, the areas become groups, and Morada OS does not even show the workspace picker on screen. A second workspace shows up when there are distinct companies or brands inside the same organization, each with its own administrator and its own day to day.

The common case

One company, one workspace. Marketing, Tecnologia, Comercial and Financeiro are groups inside it.

When a second workspace appears

A developer with two brands, each with its own administrator: one workspace per brand and, inside each one, the groups Comercial, Jurídico and Marketing.
An area of the company never becomes a workspace. Marketing, Jurídico and Financeiro are groups: the group is what reserves a team’s content without cutting the company in two.
With a single workspace, Morada OS merges the two top levels and shows only Organização in the sidebar. Nothing changes in practice: it is just a simpler screen for whoever does not need the separation.

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Who sees what, in practice

In the example below, the organization is a developer with two brands: Vila Verde and Alto da Serra. Each brand is a workspace, and inside each one the areas are groups. Pick a person and see the Brain exactly as it appears to them.

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Grupos: the areas inside a workspace

A grupo (group) is an area of the company inside a workspace: Comercial, Jurídico, after-sales, Marketing, Financeiro. If the workspace is the company (or the brand), groups are the workspaces of the workspace. The important part: a group is a space, not a permission toggle. It has its own root in the Brain sidebar, with its own folders and pages. Every group your company creates becomes one more root under Grupos. Brain sidebar showing the Grupos section with the Comercial and Jurídico groups
An empty group shows “Nada por aqui ainda.” (nothing here yet) in the sidebar. Whoever can organize the space also sees the invitation to create the team’s first folder.

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For an outsider, the content simply does not exist

This holds everywhere in the product, at the same time:

Sidebar

The group’s root does not appear. There is no greyed-out folder, no padlock, no “restricted content”.

Search

The group’s pages do not enter the results of anyone outside the team.

Fontes

Files uploaded to the group do not appear in an outsider’s library.

Assistant answers

The assistant does not use the group’s content to answer someone outside the team.
If someone sends you a link to a folder of a group you are not part of, the screen says that content lives in a group’s space and suggests asking someone on the team to include you. None of the content shows.

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The three rules that settle almost everything

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1. Each piece of content lives in one place only

Like a file lives in one folder. There is no “publish to Comercial and also to Jurídico”: either the content belongs to both teams, and then it moves one rung up, or it belongs to one.

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2. What two teams share belongs one rung up

If Comercial and Jurídico both need the same contract draft, it belongs to neither: it belongs to the workspace. If every brand in the organization needs it, it belongs to the organization. That is the quick test: ask who needs it and pick the rung that is exactly enough.

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3. The container decides

Whatever is created or uploaded inside a group’s tree is already that group’s, automatically. You do not tick anything, do not pick a permission, do not check afterwards. Just like saving a file inside a folder: it stays where you saved it.

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Moving an existing folder into a group

Sometimes the team organizes itself after the content. A folder that today sits in the workspace can be moved into a group’s space. On the folder, open the actions menu and choose Mover para um grupo (Move to a group). As soon as you pick the group, Morada OS shows the size of the change before anything happens: The Mover para um grupo dialog showing how many pages and sources go along The notice says how many pages and how many sources go along, and to which group. Only after you confirm does the folder change place, with everything inside it.
Going in is easy, coming back is not. A folder that moved into a group’s space is not brought back to the workspace through the interface. Check the notice before confirming: everyone outside the group stops seeing that content immediately.
A few cases where Morada OS will not move the folder, always explaining why:
Only a root folder changes space. A subfolder follows the folder above it.
Administering the workspace does not put you inside the team. Join the group, or ask whoever administers the organization.
A proposal remembers the space it was made in and would stop being valid after the change. Approve or discard the pending ones before moving.
Mover para and Mover para um grupo are different things. “Mover para” (Move to) reorganizes the folder inside the same space, without touching who sees it. “Mover para um grupo” is the one that changes the audience.

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Uploading a source into a group

When you upload a file, groups appear as destinations at the same rank as the other spaces. Each option explains in one line who will see it: The Enviar fonte dialog with groups among the possible destinations If you try to upload into a folder of a group you are not part of, Morada OS says so and suggests asking a group manager to include you.

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Asking the assistant to file it in a group

The assistant knows the groups you belong to and files content in them when you say the name:
anota no Brain do Comercial: desconto máximo sem aprovação da diretoria é 4% na tabela, e 6% quando o cliente fecha à vista. (make a note in the Comercial Brain: the maximum discount without board approval is 4% off the list price, and 6% when the client pays in full.)
The path is the same as everywhere else in the Brain: it prepares the page, shows the destination on the card and waits for your OK. Chat proposal card showing Comercial as the destination
Without naming a team, the assistant proposes into the workspace. If you name a group that does not exist or that you are not part of, it says so and lists your groups instead of choosing on its own.

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Creating and administering groups

Groups are administered in Configurações (Settings), under the workspace’s Grupos section. Whoever administers the organization, and whoever administers that workspace, can create, rename, deactivate and staff a group. Settings screen with the workspace's list of groups
1

Create the group

Click Criar grupo (Create group) and give it a name. The name is the only information required, and it is how the assistant recognizes the team when someone asks it to file something.
2

Add the people

Open the group and use Adicionar membro (Add member). Only people already in the workspace show up. Each person joins as Membro (Member) or Gestor (Manager).
3

Create the first folder

In the Brain, at the group’s root, create the team’s first folder. From then on, everything born inside it already belongs to the group.

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Membro and Gestor

Deactivating a group hides its folders from the people who were in it, but deletes nothing: the people stay registered in the group and it can be reactivated later.

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Frequently asked questions

The workspace is a company inside the company: a brand or a business unit, with its own administrator. The group is an area inside it: Comercial, Jurídico, Marketing, Financeiro. An area never becomes a workspace, and most companies have a single workspace.
No. That is the one exception that holds for everyone: Meu Brain belongs to the person. Whatever needs sharing, you move to a shared space when you want to.
Yes. Every group you belong to becomes a root in the Grupos section of your Brain.
Talk to whoever administers the organization. Bringing content back, or taking it to another group, is not yet done through the interface, and that is why the confirmation notice shows the size of the change before you confirm.
It appears when there is at least one group you can see. If your company has not created groups yet, or if you have not joined any, the section stays hidden.

Back to the Brain

Sources, pages, approving proposals and searching the library.